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Add a new employee

Add a new employee and set up their pay, taxes, and app access.

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Written by Jose Key

  1. Go to People from the sidebar and click the "Add Employee" button in the top right.

  2. Fill in the required fields: first name, last name, and email address. We strongly recommend also adding their date of birth, start date, workplace assignment, and home address — these are needed for accurate tax calculations and payroll processing.

  3. Click "Create" to save the employee. They will appear in your people list and can begin their onboarding process.

Note: The employee’s email address must be unique. If you need to import many employees at once, use the "Bulk Import" dropdown instead.

Add a home address

As you add an employee, Freedom asks "Add a home address for this employee?" A home address is optional — you can add or update it later from the employee’s profile.

  1. Choose "Add residence" to enter one now, or "Skip" to continue without it.

  2. Enter the street address, city, state, and ZIP code, then click "Continue".

  3. If the address can’t be verified but Freedom has a corrected version, you’ll see "The address was invalid. Did you mean this one?" with a suggested address — click "Use this address" to apply it, then continue.

Note: If the address can’t be verified and there’s no suggestion, you’ll be asked to double-check it and try again.

Set a starting pay rate and pay schedule

On the "Add compensation info" step you can set a default pay rate so it prefills every payroll and you don’t have to re-enter it each pay period. This is optional — you can add or change it later from the employee’s detail page.

  1. Choose "Yes" to add compensation now, or "Skip" to set it up later.

  2. Pick a Compensation type — Hourly, Annually, or Per piece — and enter the Amount. You can also add a rate name and set the workweek hours.

  3. If your company has pay schedules, choose the employee’s Pay schedule (or "None").

  4. Click "Submit" to save the new employee.

Send the new hire an app invitation

After the employee is created, the final "Invite to app" step lets you send an invitation so they can sign in to Freedom and finish their own setup. It’s optional — you can also send it later from the People page.

  1. Check the employee’s Email, then set their Role to "Basic user" or "Admin".

  2. Click "Send invitation" to email the invite, or "Skip" to finish without inviting them now.

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