Open People from the sidebar and click the employee or contractor you want to terminate.
On their profile, click "Terminate" in the page header. You can also choose "Terminate" from the three-dot menu at the end of an active person's row on the People page.
In the "Terminate employee" or "Terminate contractor" window, set the "Effective termination date" to the worker's last full day of work.
Click "Terminate", then "Confirm termination" to finish.
Note: A termination on the final day of a pay period still counts as the whole period worked, so that period's pay is included. You can't terminate your own record.
Change or remove a termination date
Until the termination date passes, the button in the page header reads "Change termination date".
Click "Change termination date".
Pick the new "Effective termination date", then click "Terminate" and "Confirm date change".
To keep the person active instead, click "Remove termination date" in that window, then "Remove date".
Once the termination date has passed, the button and "Remove termination date" are no longer available. To correct the date, click "Edit" next to Termination date under Employment details (employees) or Contract details (contractors). You can change the date but not clear it. To bring someone back after their date has passed, contact [email protected].
What happens after you terminate someone
Their status stays Active through the effective date and changes to Terminated the day after. If you enter a date that has already passed, it changes right away. The date shows as their Termination date under Employment details (employees) or Contract details (contractors).
If they were an admin, their access is downgraded to a basic user the day after the effective date, or right away if the date has already passed. They can still sign in, for example to see their tax documents.
The "Who are you paying?" step of a payroll lists workers whose employment dates overlap its pay period. After the effective date, the person is still listed for a pay period that includes their last day, marked "Last day" or "Terminated" with the date. They are not listed for later pay periods.
For employees, some states require the final paycheck immediately. Check your state's final-pay rules before you set the date.
Note: If the "Terminate" button is unavailable, the worker has no start date yet. Click "Edit" next to Start date under Employment details (employees) or Contract details (contractors), save a start date, then terminate.